Privacy Policy

1. Who we are

This Privacy Policy explains how Keops W.L.L. ("Keops AI", "we", "us"), a company registered in the Kingdom of Bahrain under Commercial Registration No. 185693-1, with its office at HQ, Seef Mall, Road 2825, Building 2102, Shop 1390, Block 428, Al Seef, Kingdom of Bahrain, collects and uses personal data. We are the data controller ("data manager") for the personal data described here.

We process personal data in line with Bahrain's Personal Data Protection Law (Law No. 30 of 2018) and, where it applies, the EU General Data Protection Regulation (GDPR).

2. What we collect

• Contact and enquiry forms: your name, email address, company and the content of your message.
• LinkedIn Lead Gen Forms and other ads: when you submit a form on one of our LinkedIn ads, LinkedIn shares with us the details you chose to submit, such as your name, email address, company, job title and country.
• Talent Network and job applications: your name, email address, LinkedIn profile URL, CV and any other information you include in your application.
• Business communications: information you share with us by email, phone, messaging apps or in meetings, including your business contact details.
• Technical data: standard server logs (such as IP address, browser type and pages requested) kept for security and troubleshooting. Our website does not use advertising or analytics cookies; it only uses cookies strictly needed for it to work, such as keeping administrators signed in.

3. How we use it

• To reply to your enquiry and send you the information, quote or meeting you asked for.
• To follow up on our services by email, where you requested it or we have an existing business relationship.
• To assess applications to our Talent Network, internships and open roles.
• To prepare proposals, deliver our services and manage our client relationships.
• To keep our website secure, prevent misuse and meet our legal and accounting obligations.

4. Legal basis

We process your data because you consented to it (for example, by submitting a form), to take steps at your request before entering into a contract, to perform a contract with you, to comply with a legal obligation, or for our legitimate interest in running and promoting our business, where that interest is not overridden by your rights.

5. Marketing emails

If you give us your email address through a form or a LinkedIn ad, we may send you emails about our services. Every marketing email includes a way to unsubscribe, and you can also opt out at any time by writing to [email protected].

6. Who we share it with

We do not sell your personal data. We share it only with:

• Service providers that host or process data on our behalf, such as our cloud hosting and storage provider, our email and productivity provider, our transactional email provider, and LinkedIn for lead forms submitted on its platform.
• Professional advisers such as lawyers, accountants and auditors, under confidentiality.
• Authorities, where the law requires it.

These providers act on our instructions and must keep your data secure and confidential.

7. International transfers

Some of our providers store data outside Bahrain, for example in the European Union or the United States. When we transfer data abroad, we use providers that offer an adequate level of protection and appropriate contractual safeguards.

8. How long we keep it

We keep enquiry and lead data for up to 24 months after our last contact with you, and application data for up to 12 months, unless you ask us to delete it sooner. Client and accounting records are kept for as long as the law requires.

9. Security

We use reasonable technical and organisational measures to protect personal data, including encrypted connections, access controls and limited access on a need-to-know basis. No system is completely secure, but we work to protect your data and act quickly if an incident occurs.

10. Your rights

You can ask us to access, correct or delete your personal data, to stop or restrict its processing, to object to direct marketing, or to withdraw your consent at any time. To exercise these rights, email [email protected]. We will reply within 30 days. You may also complain to the Personal Data Protection Authority in Bahrain, or to your local data protection authority.

11. Changes to this policy

We may update this policy from time to time. The latest version is always on this page, with the date of the last update shown above.

12. Contact us

Keops W.L.L., HQ, Seef Mall, Road 2825, Building 2102, Shop 1390, Block 428, Al Seef, Kingdom of Bahrain. Email: [email protected].